Top 5 Most Common Mistakes in Document Attestation – And How to Avoid Them

Person confused over document process during attestation

 Table of Contents:

1. Introduction

2. Skipping State-Level Attestation

3. Confusing Apostille with Attestation

4. Submitting Photocopies Instead of Originals

5. Ignoring Language Translation Requirements

6. Relying on Unverified Agents

7. FAQs

When applying for a visa—whether for education, employment, business, or dependent reasons—document attestation or apostille is one of the most critical steps. Unfortunately, many applicants unknowingly make mistakes that result in process delays, embassy rejections, or compliance issues.

Here are the top 5 attestation mistakes people make, and how you can avoid them with the right preparation and support.

1. Skipping State-Level Attestation

One of the most common oversights is submitting documents directly for MEA attestation or apostille without completing state-level verification.

• For personal documents like birth, marriage, or medical certificates, Home Department attestation is required.

• For educational documents like degrees and transcripts, HRD attestation is needed.

2. Confusing Apostille with Attestation

Many people don't know the difference between apostille and embassy attestation, leading to submission of the wrong type of authentication.

• Apostille is valid for Hague Convention countries (like France, Germany, Italy).

• Embassy Attestation is required for non-Hague countries (like UAE, Qatar, Saudi Arabia).

3. Submitting Photocopies Instead of Originals

Apostille and attestation processes require original documents. Photocopies are accepted only in very specific embassy instructions.

4. Ignoring Language Translation Requirements

Certain countries such as Germany, Portugal, Turkey, and Saudi Arabia require documents to be translated into their official language before or along with attestation.

5. Relying on Unverified Agents

Many people fall into the trap of using unprofessional, unregistered agents who provide incorrect information or delay document processing.

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FAQ's

1. What is the first step in attestation?

Begin with notarization, followed by state-level attestation (Home or HRD), then MEA apostille or embassy attestation as required.

2. Can I apostille a document without translation?

Only if the destination country accepts English. If the country requires its native language, certified translation must be done first.

3. Is apostille needed for UAE?

No. UAE is not a Hague Convention country. You need full embassy attestation.

4. Can PEC handle embassy attestation and translation both?

Yes. PEC offers comprehensive attestation, apostille, notary, and certified translation under one roof.

5. What documents do I need to carry for attestation?

Original documents, ID proof, and any supporting documents as per your visa purpose.